Everything BUILDEX does for you.
The features stage by stage, the documents you get, how your past bids become reusable, and the guarantees on your data.
From the contract notice to submission.
Analyse and decide
Understand the tender and decide whether to bid.
Tender import and filing
Drop in the archive: rules, form, admin terms, specs, bill of quantities, drawings and appendices are recognised and filed.
Tender summary
Scope, lots, deadlines, key requirements and watch points, each linked to its page.
Inconsistencies and questions
Contradictions between documents are flagged and the questions to ask the buyer identified.
Go / no-go indicator
A score on criteria you weight: trade, capacity, risks and track record.
Build the outline
Create a proposal outline based on the award criteria.
Context setting
The context, any variant, and your strong point on this contract.
Outline matched to the rules
The proposal outline follows the award criteria and sub-criteria set out in the tender rules.
Requirements covered
For each part of the outline, the related tender requirements, with the page cited.
Checklist and completeness
The list of documents to submit, their progress and a full check before submission.
Prepare the application
Gather the documents and the evidence.
Admin vault
Certificates, insurance and qualifications, with an alert before they expire.
Pre-filled application
Standard application forms and cover letters filled in from your company data.
Similar references
Your projects closest to the contract, selected and formatted as required.
CVs and resources
CVs, org charts and equipment fleet, with the right selection for the job.
Write and export
Produce the proposal and pricing schedules, and approve the final bid.
Technical proposal
Aligned with the scoring grid, written from your document library, in the required format.
Bill of quantities assistant
Reads the template, carries over your rates, checks arithmetic and quantities.
Unit rates and estimates
Pre-filled schedules of rates, calculated estimates, checked descriptions and units.
Document export
All documents exported as a .zip file, ready to submit.
And every document of the bid
- Tender summary and go / no-go verdict
- Questions to ask the buyer
- Pre-filled application forms
- Technical proposal, editable as .docx
- Bill of quantities and rates, filled and checked
- Document checklist, checked before submission
Your past bids, finally reusable.
Today, reusing past work means reopening old bids and rebuilding the response from there. BUILDEX keeps your references, teams, resources and rates in one place, and finds what best matches the contract at hand. Know-how stays in the company, even when someone leaves.
Reference projects
Client, value, techniques used: the closest matches come first.
Teams and CVs
CVs, org charts, qualifications: the right team for the job.
Equipment fleet
The resources you actually deploy on site.
Rate library
Your unit rates, carried into the pricing schedules: your numbers, not market averages.
Admin documents
Certificates, insurance and qualifications, always up to date.
« What equipment will you assign to the earthworks? »
The contractor will deploy equipment suited to the nature and volume of the works.
Excavation carried out with the 21 t hydraulic excavator and 25 t dumper from our fleet, following the method used on the school delivered in 2023: same volume, same occupied-site constraint.
Illustrative example
Your data stays yours: isolated in your company's workspace, never shared with other customers, never used to train the AI.
Ask questions like you would a colleague.
In a contract, guesswork is expensive. BUILDEX answers by citing the document and page the information comes from, whether the question is about the rules, the contract or the feasibility study.
Illustrative example
Models from Mistral AI, a French company, analyse your documents.
Database, servers and AI processing located in the European Union.
Your tenders and bids are never used to train the AI and stay isolated in your workspace.
What BUILDEX doesn't do
You stay in control, and have the final say.- Set your prices or margin
- Invent references or resources
- Submit the bid for you
- Give legal or financial advice
What people often ask us.
01Does BUILDEX replace my team?
No. BUILDEX takes care of producing, searching and checking documents. Your teams keep the strategy, the prices and the final decision.
02Are BUILDEX's answers generic?
No. BUILDEX builds on your past bids, references, teams, resources and rates. Two companies bidding on the same tender get two different proposals.
03Which documents can BUILDEX read?
The standard tender documents: rules, form of tender, admin terms, technical specs, bill of quantities, rates, estimates, drawings and appendices. Drop in the archive and BUILDEX recognises and files each one.
04Where is my data hosted?
Entirely in the European Union: database, application servers and AI models (Mistral AI, a French company). Your documents never leave the EU.
05Are my documents used to train the AI?
No. They are only used to produce your analyses and stay isolated in your company's workspace.
06Can I check what the AI says?
Yes, that's the whole point: every item in the summary and every answer cites the document and page it comes from.