Buildex
01Your challenges, our solutions

Your questions, our answers.

What BUILDEX changes, question by question, with an example for each key feature.

01Spending hours picking the tender documents apart?

Upload the tender documents (PDF, ZIP or a whole folder): BUILDEX sorts them by family and by lot, then summarises them: deadline, duration, estimated value, site visit, award criteria and unusual clauses, each with the article it comes from.

Tender summaryInterior joinery, lot 4
Deadline
18/12, 12 pm
Duration
8 months
Estimated value
€420,000 excl. VAT
Site visit
Mandatory
Technical merit 60%Price 40%
Admin terms art. 9Uncapped late-delivery penalties
Illustrative example
02Do we bid or not?

BUILDEX checks the tender against your rules: quantified rules are verified automatically (contract value, area, response time) and qualitative rules are assessed (comparable reference, core trade). It recommends go, no-go or "to decide", and you make the call.

Go / no-goInterior joinery, lot 4
Recommendation: to decide4 of 5 rules met
  • Value within your range Fixed ruleMet
  • Area covered Fixed ruleMet
  • Response time of at least 21 days Fixed ruleGap
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03The documents contradict each other, don't they?

As soon as you upload, BUILDEX flags inconsistencies, missing documents and duplicates, with the document and page concerned. Before submission it also checks your bid: a different duration in the proposal and the schedule, a different headcount in the proposal and the DC2.

Buildex assistant2 points to settle
Missing document

No tender rules: the deadline, criteria and list of documents to submit are unknown.

Inconsistency · medium

"Items removed at tender stage" with no detail on what they are or their impact.

Drawings_1F.pdf, p. 3
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04Sure you haven't missed a document?

The list of documents to submit is taken from the tender rules. The DC1 and DC2 are filled in from your company profile, the URSSAF and tax certificates are attached with their validity date, and BUILDEX warns you if a certificate expires before the deadline.

Documents to submitList taken from the tender rules
  • DC1 · Application letterFilled in from the company profileReady
  • Form of tender2 fields to completeTo complete
  • Ten-year liability insuranceExpires before the deadlineUpdate
  • Bill of quantitiesPrices 100% human: Buildex never touches themTo upload
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05Rewriting the same technical proposal again?

The proposal outline follows the award criteria in the tender rules. For each part, BUILDEX lists the tender requirements to cover and suggests passages from your past bids, winning bids first. When nothing matches, the part is marked [To complete] rather than made up.

Proposal outlineFollowing the award criteria
  1. 1. Understanding of the project3 requirements · 2 passages
  2. 2. Method and organisation4 requirements · 2 passages · 1 gap
Passages suggested from your past bids
  • Approval process for shop drawingsBid Pasteur secondary school, 2024Won
No source found

Coordination with other lots: nothing in your past bids. The part will be marked [To complete].

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06One decision changes and everything has to be redone?

Run the analysis again: BUILDEX recounts the requirements covered and spots what no longer matches between the proposal, the schedule and the forms. Each gap comes with a button to fix it.

Full bid assessmentInterior joinery, lot 4
15 / 20
estimated technical score
18 / 20
requirements covered
2
inconsistencies between documents
Inconsistencies between documents
  • Works duration: 14 weeks in the proposal, 16 in the scheduleFix
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07Who has the latest version of the proposal?

There is only one, in BUILDEX. Each project has an owner, each part of the proposal is assigned to someone with a due date, and everyone finds their work in "My tasks".

My projectsIn progress (4)
ProjectNext actionOwner
Interior joinery, lot 4Final bid to approveClaire M.
Roads and utilities3 documents to completePaul D.
School complex, lot 2Outline to approveInès B.
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08Another late night formatting the proposal?

The proposal exports to Word, as a review or clean copy. The full bid downloads as a ZIP, with files named as the tender rules require, ready to upload to the buyer's platform.

SubmissionInterior joinery, lot 4
Word (review)Word (clean)Download the bid (ZIP)
Files named as the tender rules require
  • 01_DC1_Application-letter.pdf
  • 02_DC2_Bidder-declaration.pdf
  • 03_Form-of-tender.pdf
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09ChatGPT answers… but from which page?

BUILDEX cites its sources: the tender document and page, or the past bid and paragraph a passage comes from. Text taken from your past bids is flagged separately so you can check it.

What are the late-delivery penalties?

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10Letting that small tender slip by?

When a bid takes less time, small tenders that used to cost too much to study are worth it again. Your go / no-go rules do the first sort for you.

Go / no-go rules
Quantified · checked automatically
Contract value
€40k to €1.5M
Area covered
Départements 44, 49, 85
Minimum response time
15 days
Illustrative example

Give your teams their weekends back.

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